Help: Downloading

The results of a search can be downloaded to your computer or loaded directly into Microsoft Excel™.
This feature allows you to:
  • Produce custom marketing campaigns.
  • Save the data for later use.
  • Perform a mail-merge using Microsoft Word™.
The data is delivered in Comma Separated Value (CSV) format. This format is recognized by many popular programs including Microsoft Excel™.

Instructions:

Contents:
Select Format
Format Owner Name
Enter Addressee
Custom Format
Remove Duplicate Rows
Row Count

The Download button, pictured below, will appear after you have performed a search.



Click the Download button to start the download process. You will be guided through several steps before the download starts. You move to each step in the download process by pressing the next button. You can move back to previous steps by pressing the previous button.

Note: The steps listed below may not apply to every type of download.

Select Format

The data from your search can be delivered to you in a variety of formats. Depending on your type of account and the database being searched, several format options will be presented. Some common download formats are:

Owner Address Information Contains the owner name, address, city, state, and zipcode. Use this format to market to the owner of the property.
Property Address Information Contains a generic addressee like 'Current Resident' that is specified by you, along with the property address, city, state, and zipcode. Use this format to market to the resident of the property.
Custom Format Using this format, you can choose the fields to include in the download. This is the most flexible download format, but it requires a bit more experience to use effectively.

Choose the format that best meets your needs and press next.
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Format Owner Name

Depending on the type of download format selected, you may be asked how the name associated with each row is to be displayed. The name supplied by our many data sources is often not suitable for addressing mail. Real-Comp has worked to improve this by allowing you to choose the format of the name.
First Middle Last Format the name in First Middle Last order. For example, Doe John William & Mary would be formatted as John William Doe. This formatting is best suited for addressing letters and envelopes.
Last, First Middle Format the name in Last, First Middle order. For example, Doe John William & Mary would be formatted as Doe, John William. This format is best suited for programs that require the name in this format.
No Manipulation Use the name exactly as it was provided to Real-Comp.
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Enter Addressee

If you choose the Property Address Information format you will be asked to enter a custom addressee to be included in each row of the download. The resident of a property is often not known, so a generic addressee serves as a greeting for mail sent to this address. Example addressees are:
Current Resident
Valued Customer
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Custom Format

If you choose the Custom Format you will be asked to select the fields to include in the download. The fields will appear in the download in the same order that they are added to the selected list.
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Remove Duplicate Rows

Often, a search will return multiple records for a single individual. For example, if you are searching property information, one person may own several properties. You can choose to remove duplicate rows from the download to ensure that each row is unique.
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Row Count

The number of rows included in your download can be limited. For example, if you would like to download 500 of the 1000 records found in the search, enter 500 in the box provided. The number entered is the maximum number to be downloaded.

You may receive less than this maximum if you chose to remove duplicate rows and there are not enough rows left to satisfy the request.
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